Shortcuts + Xero

Shortcuts will send daily summaries of your sales, payments and refunds into your existing Xero account. We keep it uber simple for you by uploading a single invoice per day, along with a daily total for each payment type into the relevant accounts within Xero. If you ever need to see a break down of individual sales or payments you can refer back to the detailed reports within Shortcuts Fusion or Cloud Reporting that you are already familiar with.

At the moment, Shortcuts + Xero only uploads sales summaries. The top-left and top-right sections of the Trading Summary should match what you see in your Xero invoice and bank account payments.

Shortcuts doesn’t upload petty cash expenses or cash movements which is why the Xero Cash payment may not match the ‘Banking’ figure in the End of Day Till Balance report if you have cash movements or expenses on a particular day. We may look at including expenses into the Xero upload in the future if this is something you’d love to see!

You have full control over which Shortcuts accounts map to which Xero accounts (check out our handy mapping tips to help you out). You’ll map your chart of accounts once, then at a click of a button every day, week or month it will securely upload your daily summaries into the appropriate invoices and accounts within Xero.

The Shortcuts link with Xero only supports Australian tax at the moment. If there is a high demand for the Xero integration in other regions, of course we will look at expanding it further down the track to support the different accounting and tax requirements in those areas. Stay tuned!

Yep! Shortcuts will pin-point if a service or product is marked as tax exempt and will upload to Xero accordingly. Xero will then calculate the relevant tax for you. Easy, right?

Xero calculates tax itself, so you may notice slight differences in tax figures between your Xero account and Shortcuts. This is completely normal and most likely something you are used to dealing with if you already upload summaries into Xero, so don’t stress!

To give you a better idea, Shortcuts calculates tax on every line in every sale. In reports, Shortcuts adds up the tax components from each line. Since Xero only holds a single total of each item type per day, it calculates the tax from a much larger number, so there can be minor differences in the rounding.

Still curious? Chat to your accountant or bookkeeper about minor differences in tax figures. If there are significant problems with tax, first check your accounts are mapped properly in the Shortcuts + Xero mapping screen, and double-check your Chart of Accounts within Xero have the right tax settings. If there are still a few baffling differences, please feel free to contact Shortcuts Helpdesk for more help.

Shortcuts exports transaction summaries to Xero, not payroll. Xero supports thousands of businesses with their payroll and is compliant with STP (Single Touch Payroll) – you can find out more info from Xero here.